How to Write a Simple Bill of Saleby Kimberly Porter
A bill of sale records the purchase of an object, such as a car, boat or television. It is a simple form including the most basic of information, but it acts as an insurance policy so that the buyer can show proof of ownership. It is most commonly used when selling a car, as this is an exchange that would definitely need insurance, but it can and should be used in the exchange of most objects.
Examine documents verifying the true identities of both seller and buyer.
Be sure to include on the form the names, signatures, addresses and phone numbers of the buyer and seller, as well as the date of sale.
Include a full description of the item being sold and its condition. In the case of a vehicle, include the make, model, year and vehicle identification number.
The form should simply state something similar to the following. "I, [Seller's name], in consideration of [Amount collected] dollars, do hereby sell, transfer and convey to [Buyer's name] the following item: [Item description]. I, the undersigned seller, do sell the above-described item to the buyer for the amount shown and certify that all of the information provided in this Bill of Sale is true and accurate to the best of my knowledge. I, the undersigned buyer, acknowledge receipt of this Bill of Sale and understand there is no guarantee or warranty, expressed or implied, with respect to the above-described property. It is also understood that the above-stated item is sold in 'as is' condition. Dated this [Date]."
When the Bill of Sale is filled out completely, signed, and the transaction is done, make sure both buyer and seller obtain a copy. If this is for a vehicle, a copy should also be sent to the DMV.
Things You'll Need
- Bill of sale form or paper and pen
Kimberly Porter is a writer based in Miami, FL, first published in 2004 when she was an intern with "The Miami Herald." Since then she has interned with "Ocean Drive Magazine," and worked as a contributing writer for "Social Affairs Magazine." Porter currently writes for Trails Travel, GolfLink, eHow, LIVESTRONG.COM and USA Today Travel Tips.